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To choose the best applicant tracking system (ATS) for your business, consider the key features that matter more to your team and organization. For example, some businesses are looking for very simple tracking features to help manage the hiring process for the occasional new hire. Meanwhile, other businesses need an ATS to save time and money with high-volume recruiting. In addition to key features, also consider the price—and what it might cost as your business grows—available integrations, customer reviews and customer support.
The size of your business will also influence the type of ATS you need. Small businesses may be able to get by with a basic, off-the-shelf system, while larger organizations may need a more advanced ATS for their recruitment purposes. Additionally, consider the type of recruitment process you have in place—whether it’s a more manual process or an advanced, automated system—and whether the ATS can support that.
Essential ATS Features
When it comes to selecting an applicant tracking system, you’ll want to look for features that make the process as simple and efficient as possible. Here are some essential features to consider:
- API: An application programming interface (API) will allow you to easily integrate the ATS with other software, such as job boards and social media.
- Vacancy management: A good vacancy management system will enable you to quickly post job openings, manage applications and shortlist candidates.
- Candidate tracking: A comprehensive candidate tracking system will allow you to organize, store and access all of your applicant data in one place.
- Searching and filtering: Advanced searching and filtering features will help you find the best candidates quickly.
- User-friendly interface: The user interface should be easy to use, with a clean, intuitive design.
- Reporting and analytics: A good ATS will provide in-depth reporting and analytics to help make informed decisions about your recruitment process.
- Compliance: Ensuring that the ATS is compliant with any relevant legal or industry-specific regulations is important for protecting your business.
- Integrations: It’s important to make sure that the ATS can integrate with other software, such as job boards, career sites, social media and other recruitment tools.
- Security: Security should be a top priority when looking for an ATS—it must be secure and protect your data from malicious actors.
- Mobile access: Many ATS now offer mobile access, allowing you to manage the recruitment process on the go.
These features will help you get the most out of your applicant tracking system and make recruiting easier. As you research different solutions, be sure to read customer reviews and compare features to find the right ATS for your business.
ATS Pricing and Fees
Applicant tracking systems can be found with a wide range of pricing options. Some are offered as a one-time fee, while others have subscription prices. The average cost for an ATS is around $1,000 per year. However, some systems can cost up to $10,000 or more annually.
When considering price, it’s important to also think about the long-term value of the ATS. Many businesses find that they save time and money with an ATS by streamlining the recruitment process and reducing administrative costs. Additionally, many ATS offer integrations with other software that can further reduce costs and improve efficiency.
Ultimately, selecting an ATS that fits your business’s needs and budget is the best way to ensure success in the long term. With the right ATS, you can save money and time, as well as ensure your recruitment process is compliant and efficient.
Here is a side-by-side comparison of some of our top applicant tracking systems:
- Freshteam by Freshworks: Free for up to 50 employees
- JazzHR: $49 per month (billed annually)
- BreezyHR: Free
- Rippling: $8 per employee, per month
- Greenhouse: Custom pricing
- Zoho Recruit: Free; $25 per user, per month (billed annually)
- BambooHR: $108 per month for 20 employees plus $5.40 for per month for each additional employee
- Workable: $149 per job, per month
- Bullhorn: Custom pricing
- Recruit CRM: $85 per user, per month (billed annually)
- Recruitee: $224 per month (paid annually)
Business Size Considerations
The size of your business will play a role in deciding which ATS is the best fit. For larger companies with multiple departments and hundreds of employees, an ATS with advanced features and high scalability is essential. Smaller companies may not need the same level of sophistication, so they may be able to get away with a basic ATS that is more affordable. Additionally, the features you need may vary based on your industry or the type of role you are recruiting for.
Generally, ATS will fall into three categories. These include small business ATS, agency ATS and enterprise ATS. Small business ATS are typically designed for companies with fewer than 50 employees and offer basic features, such as job posting, applicant tracking and reporting. Agency ATS are designed for staffing firms and recruitment agencies, offering features such as job board integration and applicant tracking. Enterprise ATS are designed for larger companies and typically come with more advanced features such as automated workflows, talent management, analytics and predictive hiring.
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